Built for real-world asset management
Every feature in AssetFlow AI was designed based on how operations teams actually work — not how software engineers think they should work.
8
Feature categories
30+
Individual features
2 min
Setup time
Zero
IT required
The QR workflow that changes everything
Our QR-based workflow is the fastest way to manage physical assets. No app download, no barcode scanners — just a smartphone camera and instant results.
AssetFlow AI
Scan result
Asset Management
Complete control over every asset in your organization, from purchase to retirement.
Try it freeAsset catalog & profiles
Maintain rich profiles for each asset including serial numbers, purchase info, warranty dates, photos, and custom fields.
Full lifecycle tracking
Track every status change, assignment, and action throughout an asset's entire lifecycle from procurement to disposal.
Categories & tags
Organize assets with custom categories and tags. Filter and search across thousands of assets in seconds.
CSV bulk import
Import your existing asset spreadsheets in minutes. Our smart importer maps your columns automatically.
QR Workflows
Industry-leading QR code workflows that make asset management fast and frictionless.
Try it freeAuto-generated QR codes
Every asset automatically receives a unique, permanent QR code the moment it's added to the system.
Mobile scan & act
Scan any asset QR code with a smartphone camera. No app download required — works in any modern browser.
Professional label printing
Print labels in multiple sizes (Avery, Dymo, custom). Design your own label template with your branding.
Bulk QR operations
Generate and print QR labels for entire categories or locations at once. Perfect for initial deployments.
Multi-Location
Manage assets across all your offices, warehouses, and remote sites from one dashboard.
Try it freeUnlimited locations
Add as many offices, warehouses, floors, or rooms as you need. Organize with parent-child hierarchies.
Location-based filtering
Filter any view by location instantly. See exactly what assets are at each site.
Location dashboards
Get a summary of asset counts, utilization, and health for each location separately.
Location transfers
Record asset transfers between locations with timestamps and responsible parties.
Assignments
Assign assets to people, set return dates, and track checkouts with zero paperwork.
Try it freeOne-click assignments
Assign any asset to any team member in one click. Capture a digital signature or confirmation.
Due date tracking
Set expected return dates for temporary assignments. Get automated reminders when due dates approach.
Assignment history
See every person who has ever had an asset, with timestamps. Perfect for accountability and audits.
Overdue notifications
Automatically notify managers and assignees when items are overdue for return.
Reporting & Analytics
Real-time dashboards and exportable reports that give you actionable insights.
Try it freeReal-time dashboard
Live overview of your entire asset inventory — counts by status, location, category, and more.
Utilization reporting
Understand how well your assets are being used. Identify under-utilized equipment and reduce waste.
Depreciation tracking
Automatically calculate and track asset depreciation. Export reports for accounting.
Custom report builder
Build custom reports with any combination of fields. Schedule automatic delivery to stakeholders.
Audits
Run physical audits and reconcile your records with what's actually on the shelf.
Try it freeAudit sessions
Create structured audit sessions for specific locations or asset categories. Track progress in real-time.
Scan-to-audit
Walk the floor and scan QR codes to mark assets as verified. No clipboard needed.
Discrepancy reports
Automatically identify assets that were expected but not found, or found but not expected.
Audit history
Maintain a complete archive of all past audits with results, discrepancies, and resolutions.
Scheduled maintenance
Set up recurring maintenance schedules. Get notified when maintenance is coming due.
Service records
Log every maintenance event with details, cost, vendor, and attached receipts.
In-repair tracking
Mark assets as in-repair to prevent assignment. Track repair duration and costs.
Warranty alerts
Get automatic alerts before warranty expiry so you can take action before coverage lapses.
Security & Compliance
Enterprise-grade security built into every layer of the platform.
Try it freeRole-based access control
Admin, Manager, and User roles with granular permission control across your organization.
SSO / SAML 2.0
Integrate with Okta, Azure AD, Google Workspace, and any SAML 2.0 provider (Enterprise).
Full audit trail
Every action in the system is logged with user, timestamp, and details. Tamper-proof records.
SOC 2 & GDPR compliant
We undergo regular third-party security audits. Your data is encrypted at rest and in transit.
Which plan includes what?
Not every feature is available on every plan. See the full breakdown to choose what's right for you.